30 September 2007

Student Finance Petition

Dear Colleagues

The Government are proposing to close the Student Financial Support Local Authority offices on a National basis, they are centralising the service to operate in Darlington. There are 150 Local Authorities around the country.

A pilot scheme has been in operation since March 2007 involving 6 Local Authorities, UNISON believes that they have not delivered the service to time lines or standards required this year, however the Government are still going ahead with their plans.

Please complete and send the following petition on this web site: http://petitions.pm.gov.uk/LEAClosure/ to support the Local offices nationally staying open.

Please let friends and colleagues know that in the future there will not be a local office for queries and a public counter to check applications forms and photocopy important personal documents.

Tina Carnachan
UNISON Steward, Student Support Service

30 July 2007

Nottingham Pride 2007

Well what a great day! The sun shone (and more importantly it didn't rain!) The event at the Arboretum was well attended with more people than last years turnout. Lots of people made the effort to dress up and the entertainment was fab!

The UNISON stall was set up and shared with the Notts CC staff group owing to the lack of a table from the organisers. Brian and myself set up the banner on the main bandstand (lots of string holding it together from the breeze) and with Matt, put all the leaflets out.


We had 6 members from the Branch and Staff Groups helping out on the stall throughout the day, together with Ravi from Regional (thanks guys and gals!) and we had a visit from the illustrious Jill Turner, Notts. Branch Secretary to see how we were doing.

We recruited 4 new LGBT staff from the region and others and highlighted the work of the SOG (self-organised group) to all those who visited.

Next year we hope to have a more prominent stall and possibly in coming years a joint TU march - watch this space! What more can I say - all in all a great day out!

Phil x (Branch LGBT Officer)

17 July 2007

Notts Branch LGBT SOG Meeting - 12th June

Hi All,

This was attended by about 70% of our normal LGBT Notts. County Council Staff group people and came up with a few proposals for motions at the LGBT Delegates conference in Glasgow. These were:

  • Campaign to alter the Blood Transfusion Service Policy to stop it excluding LGBT people
  • Campaign to stop homophobic bullying in schools
  • Campaign to allow retired members of UNISON to still contribute

I am hoping that these can be edited up into the correct format and taken by the the nominees to the conference. As there were more men than allowed under union rules, we will need to undertake a selection procedure for those wishing to go.

I also attended a very useful conference on homophobia in Education given by Stonewall in London and have further information on this for anyone interested.

Phil Smith,

Branch LGBT officer

14 June 2007

National demonstration to support the NHS: Saturday, 3/11/07

Members need to be aware of the change in the date for their diary this autumn, so please make a note of the revised date in your diary now!

As part of UNISON's Keep the NHS Working campaign, the union has identified Saturday, 3rd November to hold a national demonstration in support of of the NHS. Building on the successes of our Keep the NHS Working and NHS Together campaigns, the demonstration will be the focus of a public display of celebration and solidarity for an NHS that is still largely owned and run by the public sector. It will send a strong message to the government that we want to keep it that way.

UNISON is calling on our colleagues in the NHS Together alliance of unions, our supporters from a broad coalition of user, patient and community groups and on ordinary members of the public, to join with us to make the demonstration a brilliant success. We need a strong show of support for our campaign. We must continue to resist the government's obsession with handing over our NHS to the private sector. Over the past two years we have led a high profile campaign calling on the government to re-think its policies of private sector involvement in NHS provision, to consult fully with staff, patients and stakeholders at all levels, and to halt the measures that are fragmenting the NHS.

There must be no let-up in our campaigning over the coming months as we build momentum toward our National Demonstration on Saturday, 3rd November. Plans for the event are being developed and details of the venue will be notified to you as soon as possible. In the meantime, please do all you can to raise awareness amongst your colleagues, your community and your family to encourage as many people as possible to support the national demonstration and help us to make it a day to remember. Regular updates and progress reports on arrangements for the event will be posted on the UNISON website.

30 May 2007

Pension Protection action needed now!

Whilst the laying of the LGPS Benefit Regulations for England and Wales in April signalled the end of the main negotiations, a few issues remain outstanding. UNISON is lobbying hard at every level to secure a timetable for a statutory consultation on extending full protection under the Rule of 85 from 2016 to 2020.

As part of this effort we need to ensure that LGPS employers respond favourably to the Communities and Local Government (CLG) Department’s informal consultation on 2020. Only if we secure a positive response will the Local Government Minister, Phil Woolas, begin a statutory consultation on giving LGPS members in England and Wales full protection to 2020 in line with Scotland.

The deadline for responding to the CLG consultation is 13th June 2007. UNISON’s message is clear: LGPS members in England and Wales deserve equality with colleagues in Scotland.

What we have done so far

Over the last week UNISON has:

• Briefed MPs on the CLG consultation and urged them to put pressure on the Local Government Minister to deliver on his commitment to ensure fairness to LGPS members in England and Wales

• Written to LGPS employers with a briefing on our key arguments for extending full protection to 2020. We are urging them to respond favourably to the CLG consultation

• Emailed over 14,000 councillors in England and Wales calling on them to ensure that their local authority supports 2020 in its response to the CLG consultation

• Written to every LGPS pension fund manager in England and Wales with a Freedom of Information Act request for information on the true impact of extending full protection to 2020. This information will be crucial in rebutting any arguments put against extending protection on the grounds of cost.

What you can do now

It is vital that members now back up this work by lobbying MP’s, employers and councillors locally. Below is a ‘Members Briefing’ with the key points you need to raise with your MP, employer or councillors.

MEMBERS BRIEFING ON EXTENDING PROTECTION FROM 2016 TO 2020

A Communities and Local Government (CLG) informal consulation has begun on giving LGPS members in Engand and Wales equality with members in Scotland.

Currently all qualifying LGPS members in England and Wales only have full protection under the Rule of 85 up to 31st March 2016*. For those members who fulfill the requirements of the Rule of 85 and retire between 1 April 2016 and 31 March 2020 there is a tapered protection where an actuarial reduction will apply on a tapered basis. In Scotland however members of the LGPS have been given full protection (without tapering) up until 2020. This is clearly an equality issue.

Following a commitment from the Local Government Minister Phil Woolas to ensure fairness in protection arrangements the CLG are now informally consulting on replacing the tapering in England and Wales with fulll protection to 2020. Giving equality with Scotland.

Only if the CLG receives a positive response will the Minister begin a statutory consultation on giving LGPS members in England and Wales equality with members in Scotland.

Justification for extending protection

UNISON believes that LGPS members in England and Wales should have at least the same protection as those in Scotland. In other public sector pension schemes, all members have had their pensions fully protected. While we recognise that lifetime protection might be age discriminatory in the LGPS, we believe that extending full protection to 2020 would not be. In UNISON’s view:

• There is ample scope for objective justification of extended protection under age discrimination legislation. We already have legal advice from leading counsel which says that it could be justified. We believe that achieving equity across the UK, providing stability to workers in the process of public sector reform, enabling employers to retain staff and rewarding loyalty would all provide potential objective justification.

• Since the same age discrimination laws apply in Scotland, we believe that the Government could use the same justification as the Scottish Executive, the Scottish Public Pensions Agency and the Scottish employers

• Not applying the same protection to Scotland and the rest of the UK would make cross-border staff transfers difficult to administer

• Extending full protection to 2020 would relieve the scheme of administrative burdens, would be easier to communicate to members and would make it easier for LGPS funds to calculate individuals’ benefits

• Extending full protection to 2020 would be affordable and would not create the sort of financial difficulties suggested by Terry Crossley in his letter of 16 May. There are several reasons for our view…

• The total cost of providing the current protections in the LGPS total 0.2% or 0.3% according to CLG’s informal consultation. These figures embrace the total cost of 18 months’ additional protected accrual for all existing members between October 2006 and April 2008; 8 years’ full protection for qualifying members retiring between April 2008 and 2016 and four years’ tapered protection for qualifying members between April 2016 and April 2020. It is clear therefore that replacing just four years of tapered protection would cost considerably less than the projected 0.1%

• Even if the cost of replacing taper relief to 2020 with full protection were around 0.1% of the LGPS payroll for England and Wales, using the assumptions in paragraph 3 of the CLG letter of 16 May 2007, 0.1% of pensionable payroll would only be around £25 million a year. This would be apportioned between all the 89 funds in England and Wales and the additional cost would cease after 20 years

• The CLG’s target benchmark cost for the new scheme was 20.9% for existing members and 18.3% for new members. However, the actual benchmark cost published in CLG’s Regulatory Impact Assessment of the new scheme in 2007 is lower – 20.6% for existing members and 18.2% for new members. There is therefore more than enough headroom within CLG’s target costs to achieve additional protection to 2020

• Based on the figures set out in paragraph 57 of the Regulatory Impact Assessment, the average cost quoted for new and existing members based on the "Refined Where Next?" benefit structure is 19.65% (average of 20.7% and 18.6%). In comparison, the average cost quoted for the revised scheme (as per the final regulations) is 19.4% (average of 20.6% and 18.2%). There is therefore a cost saving of 0.25% across all members

• So even if we accept that due to ‘more refined methodology’ used by GAD the bench mark is 20.7%, there is more than enough headroom according to these figures to afford the fine tuning of the protections to ensure that members of the LGPS in England and Wales are treated no worse than their colleagues in Scotland of only 0.1% of pensionable payroll

• The stakeholders have already agreed to review costs at the 2011 triennial review of funds to ascertain the extent of savings from the new 25% lump sum commutation and likely reduced level of ill health pensions. It is likely that the cost of extending protection could be mitigated by savings from other aspects of the scheme

UNISON and the other unions wish to see the new scheme implemented and to move forward with the employers and CLG with the agreement and goodwill of our members. Long-term resentment about unfair and unequal treatment will not be good for employers, Government or service users.

Responses to the CLG must be sent to no later than the 13 June 2007 to:-

Nicola Rochester
Zone 2/F7 Ashdown House
123 Victoria Street
London
SW1E 6DE

or e-mailed to nicola.rochester@communities.gsi.gov.uk

If you employer has any questions on the issues raised in this briefing please do not hesitate to contact UNISON’s LGPS Campaign Unit via email LGPS@unison.co.uk

* All employees who were members of the LGPS on 1 October 2006 will continue to accrue membership under the Rule of 85 terms until 31 March 2008.

A summary of the new pension regulations can be found on the branch website in the May/June 2007 e-NUN
Further information on the new LGPS can be found on the pensions section of UNISON national website

08 May 2007

TU Statement on HR restructuring report (RE/2007/00064)

We wish to place on record that this report, on the restructuring of HR in the new Resources Department, has not been agreed with the Trade Unions. It was published without the Trade Unions seeing the final draft.

TU Representatives met Management on 20th April to explain our members concerns about a proposed “final” draft that they felt:
· did not clearly set out the service implications of cutting HR posts;
· did not clearly set out how the required financial savings were to be achieved; and
· had become a report about setting up a temporary team to deal with Absence Management programme.

At the end of that meeting, Management had taken on board some of our comments and undertook to redraft the report. We were waiting to receive a copy of the redrafted report when we found it published on-line in the Delegated Decision Record dated 30th April.

This episode follows the problems encountered during consultation over the new job descriptions. These were initially circulated and comments fed back from staff and Trade Unions. Management then amended the job descriptions at the commencement of their drawing up the Enabling schedules in the first week of March 2007. The amended job descriptions were eventually e-mailed to the Trade Unions at 17.33 on 25th April 2007.

Throughout the consultation process, our members have made clear their concerns that:
· the structure was being drawn up based on the financial position rather than operational requirements; and
· a reduced HR service would mean increased workload due to the “double whammy” of managers having to take responsibility for dealing with employment issues and fewer HR staff to deal with the fall out.

In conclusion, our comments on the report of 30th April are as follows:
· it has not been agreed with the Trade Unions;
· it does not explain how the “key themes underpinning the rationale” will be delivered by the proposed structure and with fewer staff;
· it does not provide the risk analysis of the reduced level of HR staff that our members have been asking for throughout the consultation process.

Bob Watt
Convenor
Joint Trade Union side
Resources JCNP

07 March 2007

Special Local Govt Pensions Conference report

Yesterday, 9 members of the Branch went down to London as delegates to the Specal Local Government Conference on Pensions held at the Alexandra Palace. The delegates were elected at a Branch Committee earlier this year and had been given a mandate about how to vote on all the motions that were circulated to branches in advance.




After an eventful trip across London (one delegate lost her tube ticket but had the receipt so had to negotiate at each set of turnstiles) we reached the Alexandra Palace in time to have a light lunch before we were allowed to enter the hall. Once inside we found a stack of paperwork on our seats setting out the order of business for the afternoon and details of composited motions (the result of merging several similar motions into a single form of words that delegates can vote on).

The formal business kicked off with a verbal report from Heather Wakefield about the current state of negotiations. She set out the improvements that had been achieved on the original proposals, where we had achieved what we wanted and where we still needed to negotiate. The latter includes the contribution rates of part time workers and thoe ex-manual workers on a protected 5% rate, ill health retirement, and protection for those formerly covered by the Rule of 85 to at least match that in Scotland.

There then followed a series of questions about the negotiations before conference was suspended for 15 minutes to give delegates a chance to go through the wording of the composites that they had just received. Compositing had resulted in there being two proposals:


Comp A: carry on the negotiations and then hold a ballot of all members to see if they are acceptable (and if not whether members would be willing to strike over them), produce a booklet explaining the new scheme to members (and stewards), and arrange training in the regions on the new scheme

Comp C: go for an immediate strike ballot for an escalating programme of strike action to begin as soon as possible beginning with a two day strike and a national demonstration in London on the second day

There was a lengthy debate, the best part of two hours with about 30 speeches in support of the two positions and attacking the opposing view. Some speeches were wittier than others and kept delegates awake, others were less than inspiring rants or speakers droning on with unfunny jokes (that must have sounded good in the head of the person writing it). At the end of the debate we voted. The vote on Comp A was taken first. If this was carried, Comp C and another motion would fall. The vote was done on a show of hands and from my seat at the back of the hall it looked about 2 to 1 in favour. Those that supported Comp C tried to call for a card vote but there very few of them and the President moved on to the next business. The branch delegation voted for Comp A in accordance with the mandate given to us by the members meetings held in County Hall and Mansfield in mid-February.

Many delegates left the hall at this point so did not hear the speeches on Comp B from the National Disabled Members Committee and Watford Branch that called for the negotiators to ensure that the new look scheme was not discriminatory against those with disabilities. Notts delegates stayed in the hall and voted in favour of this in accordance with the mandate given to us by the branch committee. The motion was carried.




The last item of business was a motion from Sunderland Branch about some technical matters relating to the proposed new scheme. The branch had not given us a mandate as it was not clear what the motion was actually about, so we had been asked to listen to the debate and make up our minds in line with branch policy. Initially we were supportive until our Joint Branch Secretary Chris Tansley (see picture above) got up to speak on behalf of the Service Group Executive (the national elected leadership of UNISON for local government). He pointed out problems with the motion because women and men live different lengths of time after retirement amongst other things. In light of this the delegates agreed to vote against the motion (as did many others as it was lost).

Conference closed at about 4 pm and we then headed back across London to catch our trains home, stopping off to take the delegates' picture at the top of this report.


UNISON's national website also has a report on the conference: click here for details

22 February 2007

HR consultation deadline extended

Following the meeting of members of HR on 15th Feb. UNISON wrote to Jack Markiewicz raising several concerns. He has responded following a meeting of HRMT on 20th Feb and the correspondence is set out below for members:




15/02/2007 16:04
To: Jack Markiewiczcc
Subject: HR job description consultation deadline

Jack,

Following this morning's meeting, members have asked for an extra week to consider job descriptions on the grounds that H&S posts were only made available on 14th Feb and that next week is half term week with many people taking leave.

There is also a problem with the structure as presented this morning not being finalised (3 posts missing, who is to carry out the absence management work, lack of clarity about admin posts etc) and the effect this has on deciding whether the job descriptions accurately reflect the roles staff will be expected to carry out.

These two factors mean an extra week is needed for full and meaningful consultation, and this is based on the presumption that the issue about the missing posts etc are addressed this week before people break up for half term.

Members also wanted to know when they will know the indicative grades for the posts. You have explained in the briefings that the structure has been drawn up according to the budget available. Given that the budget includes staffing costs based on assumed grades for posts, please state when the indicative grades will be made available.

They also wanted to know when person specs would be made available. Whilst it is recognised that they are not needed for selecting who goes where in the enabling process, they are a significant factor in staff expressing preferences in the implementation stage of that process.

Comments on individual job descriptions will follow in due course.

Bob Watt
UNISON




From: Jack Markiewicz
Date: 22/02/2007 12:24

Bob,

I promised to respond to you when I had discussed these matters with colleagues at HRMT.

I have now had the discussion and I should like to respond to your points as follows.

1) HR Pay assistant posts being advertised on a permanent basis

As I described to you and colleagues at the event on the 15th Feb, the decision to fill the posts permanently was made following a case being made by Nigel Dowey connected with the need to engage motivated and high quality candidates, as we cannot afford to get payroll wrong. We were and still are not clear as to how many, if any, HR employees will be displaced at this level and, therefore, cannot predict how many posts will be needed.However, I have listened to the comments made by you and HR colleagues and I am mindful that the 188 process is about trying to mitigate the impact of any potential redundancies. Furthermore I recognise that these posts could be used as redeployment posts, and therefore, I have changed the decision to appoint permanently, but to only recruit on a temporary basis.I am also advising that we shall do this for the permanent HR team leader posts too, when they are advertised.

2) Consultation on job descriptions

I have agreed to extend this period from the 23rd to the 28th February. You will know that we have enabling meetings booked for the 5th, 6th and 7th March, which will need the job descriptions to be finalised before then.

3) three posts left in the structure - to be allocated

It was helpful to get the views of colleagues at the event on the 15th Feb and it is the intention of HRMT to allocate the resource to departmental HR teams so that they can deal with sickness absence casework. The revised structure charts will show this change.

4) Indicative grades

You will see from the project plan that we anticipate to have the indicative grades for posts by mid March. We are conscious that we need to put together some HAY statements that will take some time and the work will begin a soon as possible.

5) Person Specs

As you have correctly pointed out, it is not necessary to have person specs for the enabling process but we are currently working on these and they will be available when the outcomes of the enabling process are published.

I hope that this is helpful and please let me know if you would want to discuss further.

Jack Markiewicz
Service Director (HR)
Nottinghamshire County Council




The trade unions are meeting in the morning on 27th Feb as part of their preparation for the departmental JCNP, and UNISON & GMB are meeting with Jack in the afternoon to discuss the HR part of the restructuring. Any comments can be sent to me via the NCC e-mail system.

If you are not a member of UNISON, now is the time to join. You can download an application form from the Branch Website by clicking here

12 February 2007

Press release: Would you pay 3p a week to stop increases in Home Care charges?

From: Notts UNISON
To: Local Media
For: Immediate use


UNISON, the biggest union at Nottinghamshire County Council, is calling on County Councillors to reconsider their plans to increase home care charges in the County.

Jill Turner, Branch Secretary for UNISON, said “The Council has proposed to increase hourly charges from £7 per hour to £8.50 per hour; this is an increase of 21%. The maximum charge will increase from £56 to £75 per week; this is an increase of 34%. These charges will generate around £500,000. It is extremely worrying that the most vulnerable in our society are being targeting for higher increases than everyone else. How can the Council make these increases of up to 34% when keeping council tax increases to 4%?”

UNISON has calculated that increasing the Council Tax by 4.2% rather than the 4% proposed would generate an additional £540000, more than enough to cover the increases in home care charges, and it would only cost an extra 3p a week at Band B which covers the majority of homes in Notts.

“We believe that the people of Notts would be willing to pay a few pence extra to stop these increases in charges on the elderly and disabled who rely on this service. We are asking the people of Notts to ring their County Council on 0845 330 4219 to say so before the Councillors make up their minds on 21st Feb” said Ms Turner.

The increases in Home care charges are just the tip of the iceberg when it comes to budget cuts in Notts. Other areas under threat include support for sheltered employment, reducing staff in Trading Standards, delaying library refurbishments as well as cutting nearly 130 jobs across the County Council.

“These job cuts come on top of those announced last year. If this many jobs were at risk in a hospital, people would rightly be up in arms. If they were at risk in a firm in Notts, local Councillors would want the Economic Development Team to step in to see what help could be given. The irony is that these are the people who were cut last year!” explained Ms Turner.

“An increase of 4.75% on the Council Tax would mean 12p a week extra on band B but would nearly halve the cuts in services and safeguard the jobs at risk. So please ring your Council on 0845 330 4219 to say that you are willing to pay a few pence extra week to save jobs and services in your community.

“UNISON is taking out adverts in the local press asking people to ring the County Council. We think that it is important that people let their Councillors know that a few pence extra a week is a price worth paying for our public services”



ENDS
For more information, ring the Branch Office on 0115 981 0405 or e-mail us

31 January 2007

UNISON response to Resources job descriptions consultation

The following was submitted to departmental management this afternoon.


Dear all,

Our members have made many comments direct to managers across the new department and we do not intend to repeat those comments in this response.

However, we wish to place on record that:

  • Many of our members across the new department still cannot readily see from the job descriptions where their current work is to be done in the new structure which makes it difficult to comment in detail on the proposed job descriptions. This is a common complaint from members in IT but does affect posts in the other three divisions.

  • Members are still concerned about the proposal to use generic job descriptions that fail to recognise the great many specialist roles that are carried out.

  • In some groups, such as Communities Assets & Administration team, meetings to discuss job descriptions have not been arranged until after the official end date for consultation today. This means that some members are unable to comment before today's deadline.

  • In other groups, local negotiations are continuing beyond today's deadline to try to resolve issues on individual posts. In the main, this is due to problems with finding time in the diaries of the relevant managers. We expect these negotiations to be concluded before the Enabling process begins.

Bob Watt
UNISON

30 January 2007

Management Responses to HR Consultation Comments

The following response has been received from the Human Resources Management Team.



Common Questions

1) Key information is missing

There has been some concern raised over key information not being available.

We have been keen to make the consultation over the revised structure meaningful and, therefore, it was not appropriate to have job descriptions, grades, impact tables produced until the structure has been firmed up.

The consultation was to establish whether the structure is generally appropriate to meet the future challenges of the County Council and further consultation will need take place over draft job descriptions etc.

The new structure has been costed using very broad estimated grades and therefore the grades were not based upon developed job descriptions. Any impact table would have been misleading and liable to significant change following consultation.

2) Need some support to HR during the change process and development into the new structures

There will be support given to HR colleagues to develop into new roles and, when appointed, the Service Managers will assist Service Heads in planning how this support might be given.

3) Strategic work needs to be reflected as far down the HR structure as possible

In planning the new structure HRLG was keen to ensure that strategic work needs to feature in as many jobs as possible. If we are to be seen to be supporting the strategic direction of the County Council we must strengthen the strategic/developmental elements of the HR work. The job descriptions for new posts will feature strategic/policy work as far down the structure as possible and this is reflected in the balance of operational and strategic duties and responsibilities of the Service Heads, and other posts in the new HR structure.

4) Relevant and clear project plan for full integration from 1 April 2008 is needed

We recognise the need for detailed and realistic project plans to underpin the HR restructuring. HRLG have been working to a project plan and an updated plan has been produced. It will be circulated soon and further consultation events are being planned for 15 February.

5) Impact table needed

This has been answered in question 1.

6) SLA/Service Offer needed

Ideally, a Service Level Agreement should have been produced before structures considered. whilst a Service level agreement would have helped in the process, this was not possible within the time frames and with the budgetary pressures

However, due to the pressure to make budgetary savings the design of the structure has had to take precedence. A ‘Service Offer’ paper has been produced and will be the subject of discussion by Strategic Directors, shortly. It is clear that we shall not be able to continue to provide the same level of support as managers currently enjoy. The Service Offer paper addresses these issues.

7) Structure is top heavy

The strategic development of HR policies at NCC is vital so that we can meet our obligations/aspirations and ensure service improvements. We must improve the ways in which we develop/upskill, recruit and reward employees as well as plan our workforce so that we can have a robust plan to achieve our aims/objectives and cultural change. With this in mind, there is a need to have adequate capacity to achieve these aspirations. The structure has been designed to give this capacity by allowing a balance of strategic and operational activities through the different levels, although it is recognised that there may need to be a review in the next 12 – 24 months.

8) How will strategic/operational priorities be balanced?

The balance of strategic v operational priorities will be undertaken through the newly established HR Management Team (HRMT) made up of Service Heads and Service Director (HR).

9) Matrix management of specialist teams will be very difficult.

Matrix management is not easy however, if we are to become more project/ programme based based, as an organisation, we need to enable work to be commissioned through specialist teams that may be working on a number of projects at the same time. The trick will be to balance capacity against priorities and to ensure HRMT balance these priorities.

10) Little mention of administrative support

Administrative support will be provided from within the proposed HR structure as there is no further resource that is to be disaggregated from departmental resources. It is likely to be provided by HR Assistants with some support from Business Support in the Resources Department. Following budgetary pressures and the need to become HR focused rather than just simply administrative in nature. This will give greater flexibility within the structure.

11) What is the methodology used to determine numbers of posts at each level?

The numbers of posts at each level has been determined by using the expert knowledge of each Head of HR and has been a judgment based upon this knowledge of the level and amount of work undertaken. The levels and numbers of posts have been adjusted following the consultation process and the volumes of work have been taken into account in the design of the new service. (We have been listening. Honest!)

12) Where will policy work sit?

This has already been answered at question 3.

13) No evidence that benchmarking info used to develop the new structure

The benchmarking work undertaken at the baselining stage of our development of the new structure has been used to underpin our discussions and has featured as a basis for our balance of numbers of posts.

14) Effective date of 1 April 2008 to implement the new structure is unrealistic

It is recognised that the full integration of HR by April 2008 is challenging and may slip. However, this timescale is largely dependent upon our ability to be satisfied that the crucial HR support is adequate and that the full integration will not put the organisation at serious risk of failure. A risk analysis will be undertaken closer to the implementation date.

15) Under resourced. Empowering managers will result in more ETs and greater costs to the County Council

We all recognise that there will be fewer posts in HR, although, integration will allow for efficiencies through standardisation of processes to allow us all to work in a more effective way. This will partly mitigate against the loss of staffing resources. We will also be looking at ways in which we can dispense with cumbersome administrative tasks which will involve the greater use of information technology. It is also important that training for managers is provided to a high standard to maximise their potential to deal with HR issues effectively.

It is recognised that there will be capacity issues with such a reduction in posts. However to mitigate this we will need to look a new ways of working and providing support to managers. Whilst there is a risk of more ET claims it is hoped that the new structure will mitigate against some of the capacity issues by enabling HR to be more flexible in the way we offer services.



Learning and Development

1) Lack of capacity to deliver imperatives

This has been partly answered earlier, however, it is perhaps opportune to state that there will be a chance for us to work more effectively with other partners to deliver learning and development. These may be other public or private sector organisations. The Learning and Development Team will also need to play a key role in supporting managers to become much more self sufficient in dealing with day to day HR issues.

2) External support will be very expensive

Cost effective external support and more effective use of partnerships needs to be further explored.

3) Balance of posts at the proposed levels is wrong. Need to consider higher level posts

The balance of posts in the Learning and Development Team has been reviewed and changed to reflect comments made. It is proposed that there may need to be two higher level posts below Service Manager with two posts to support them rather than the original suggestion of 4 posts all at a lower level.

4) Managers will need to develop their staff more and we shall have to use ‘e’ learning solutions

Agreed

5) Urgently need to resolve how internal training will be paid for

This is yet to be resolved and the Service Director (HR) is working with accountants to resolve this.

6) Team will need to support managers to take more responsibility therefore not be able to deliver day to day training

Agreed to some extent, however, it really depends upon how we decide the ‘day to day’ learning and development is to be delivered in the future.

7) Integrate L&D budgets across the Authority

This is also being addressed as per question 5.



Health & Safety

1) Attendance management resource should remain in departments

Following discussion with HRMT it has been agreed to action the suggestion that the ‘casework’ associated with managing sickness absence should remain in departmental teams. The Absence Management Team will remain in Health & Safety although will mainly focus upon producing management information such as trigger reports, and advice/support to managers when needed. The team will also co-ordinate redeployment across the County Council and there will be a reduction in posts here from 6 to 3 with resources being probably channelled to departmental HR team

2) Counselling should not be integrated with mediation. Two very different services

We have also agreed, following consultation, to keep two separate posts, one concerned with Counselling and the other, Mediation service. It is felt that the services are vital and are likely to be relied upon even more in the future. The overall cost of the services cannot change, therefore, the HR Assistant post in the counselling/mediation section of the Health & Safety team will be deleted to allow the counselling and mediation post to remain independent.

The Administration resources within the Occupational Health Unit and the Health & Safety Team will need to be re directed to support the Occupational Health Unit.

3) Seems that the H&S function integration has already taken place

The new Health & Safety structure has not been implemented although the team is working in a more joined up way already, allowing a greater sharing of resources across the Authority.



Quality Assurance Team

1) Not clear as to what the team will do

The full duties and responsibilities of this team will be covered in the job descriptions being developed. It is our intention to share all the job descriptions with HR colleagues and Trade Unions and to formally consult at the 13 February meeting of the departmental JCNP.

2) How will it fit with ESC? More detail needed. Need to have a post at level 4

We do not believe there is a need for a Service Manager post. The ESC will work closely with the QA team so that the required management information is available to ensure effective management of the relationship with service users and schools. There will not be a merger of this team with the ESC.

3) Resource in the teams is too small

We accept this and following the consultation exercise it is our intention to increase the level of resources in this team.



Job Evaluation Team

1) Not clear as to what the team will do and the structure remains unchanged

This is not so. One post has been made temporary to support the implementation of the Job Evaluation exercise and is being funded from the pay structure project budget. The structure will be reviewed later this year.

2) Team should not sit in ESC – not transactional – will reduce the potential role of the team

The intention is to continue to keep this team reporting to the Service Head at the ESC although it is recognised that the JE team has a broader role to play in reorganisations and offering advice. This reporting relationship will not affect the developing role of this team.



Children and Young People and Sold Services - Schools

1) Lack of info. Therefore no meaningful consultation

This has already been answered at question 1 under the “common questions” section.

2) There should be no ‘split’ between Service Heads, need to redraw the organisation chart; 4 not 5 Service Head post needed

We have listened to the concerns of employees and senior managers and the view remains that there is likely to be a capacity problem with offering high quality operational HR support to a department of this size alongside our strategic role. Therefore, it is our intention to continue to offer two Service Heads to support the work of this department, however, to ensure that very clear areas of ‘responsibility’ are identified and to do this in close consultation with relevant managers and senior management team. There will be close working between the two Service Heads to ensure an integrated service for one department, not a two way split. It is proposed that the approach is reviewed in six months time and a discussion over these proposals is being planned with Strategic/Service Directors.

3) Distribution of posts at Functional level 3 in CYP is not consistent with other departments

This is being addressed through career graded posts at levels 2 and 3 within an agreed budget at this level.



Process Questions

1) Allow staff more time to apply for VR once the final structure has been agreed

We will allow new requests for Voluntary Redundancy (VR) if required, once the structure is finalised.

2) When will VRs be authorised?

VRs will be considered by the HR Management Team in the next few weeks and the Director of Resources will be consulted. It is our intention to agree the VRs before enabling processes are completed.

3) Will operational v strategic elements of JD: be given equal weighting?

This question will be answered once the job descriptions have been drafted. Further work on the enabling principles still needs to be undertaken and the weighting of strategic v operational work will be dependent upon the posts being filled. This will follow the enabling process.

4) Sole reliance on JD: will not fully reflect the work being done

Agreed, however, the principle of the agreed enabling procedure must be followed.

5) Need to fully understand how the enabling process will work

This will be covered at the next consultation event.

6) How will job pools be established?

This is yet to be agreed.

7) Need a clear and robust (realistic) timetable for integration

Already covered in question 4 of the common questions section.

8) When will grades be known?

Once the job descriptions have been agreed and evaluated probably in February 2007.

9) Are there to be any further consultation events?

Yes, your managers will advise you accordingly, although 15 February is most likely.

10) When will we have an HR business plan?

This is being worked on and a plan is to be considered in February.

11) Vacant posts should be advertised on temporary basis

This is happening however it is dependent upon the post and circumstances.



Summary

The feedback we have had has been extensive and very helpful. As can be seen from our responses, we have listened carefully to these comments and have modified the revised structure accordingly. Clearly, we have not been able to action all comments, however, we believe that we now have the best structure for the interim period leading up to full integration in 2008.

The budget has played a significant role in the allocation of resources and HRMT are keen to continue to be transparent and to communicate as regularly with you as possible. Therefore, further consultation events have been planned for February 2007.


19 January 2007

CYP restructuring: UNISON's initial comments

The following was sent on behalf of UNISON members in CYP Department on 20th December 2006.


I am sending the following comments on behalf of Unison - these are not our exhaustive comments and others may follow.

Our first comment is that the timing of the consultation means that consultation may be rushed. Many people are off work over the Christmas break and whilst we do appreciate an extension of one week more than that has been lost due to the late arrival of papers and the two week break.

Secondly without a copy of the current structure it is hard to see who will be at risk of displacement. I am requesting that a copy of the current structure is sent to all of the recognised Trade Unions ASAP.

As with previous tiers consulted upon there is a lack of consistency throughout the document, including but not exclusively;

Format of job descriptions:
This varies and should be consistent in order for informed comparisons to be made.

Qualifications required at each level:
There is much inconsistency across each tier around qualifications - some lower tier jobs require a degree whilst the 4th tier jobs specify only a relevant professional qualification. Some jobs say degree or relevant experience others say degree - Let's have consistency across the department!

p179 Essential 'at least grade B in English and Maths' other posts at this level and above do not have this as an essential this should not be the only post to ask for this. Leave this out is my comment. Another comment about this post is re: 'Desirable (i) Since when has psychometric testing been an agreed selection tool in NCC and when and at which level is it used?

Some posts ie p167 are open to teachers only. This discriminates against a large number of talented staff who do not hold teaching qualifications but are very able to perform the duties of the post. Examination of this job description shows that this post has nothing to suggest it can only be performed by a teacher and I would hope that this would be reviewed - at least when the current postholder leaves.

Driving licence essential and good health record as per several of the posts seems to contravene the DDA, can this be addressed?

Post ID within the charts has not been easy as the titles on the charts does not appear to match the job description in every case.

Why does the Placement and Panels Service Manager accrue +2 increments and when are they applied?

p131 Why is there a grade attached?

Some posts have grades attached, how is this possible? If grades should be available by February we will have further comments then, albeit outside the timescale allowed, it is impossible to comment on the individual job descriptions in detail without attached grades.

Jo Myers
Unison

16 January 2007

Communities Department: Restructuring response

The following was sent on behalf of members in Communities Dept on 12th January 2007.


Dear Mr Burrows

Communities Department Restructuring

Trade union representatives have attended a number of meetings as part of the consultation process. We have actively encouraged members to send in their comments and we request that these are all taken on board.

We wish to make the additional comments:

  • The lack of structures in the Planning and Sustainability (P&S) and Community Safety, Regeneration and Protection (CS, R&P) Divisions has also meant that our comments are restricted. (This is also the case for other divisions). We are told that this is because few changes other than those highlighted in the report are planned. Nevertheless, we should be able to see a proper structure for all divisions, especially given the changes that have taken place as a result of other factors, e.g. the last round of budget cuts.

  • The existing structures appear to exclude the admin support/pa function for senior management (this is an omission in the structures for the rest of the department, too.)

  • The impact of further cuts in the 2007/8 financial year are not reflected in the structures. The Medium-Term Financial Strategy report, which went to Cabinet on Wednesday, refers to staffing cuts in Regeneration, Emergency Planning and Trading Standards (as well as areas in other divisions). Following a request at JCNP for clarification about what this actually means, and a reminder that Regeneration had already been devastated by the last round of cuts, we have been assured that savings will be those arising from any vacancy lapses. However, at the time of writing we are waiting for further details on the impact of the proposals, which will inevitably be reflected in the structures.

  • There are some staffing proposals in the P&S Division arising from restructuring, including the merger of some functions and the transfer of staff between teams. Individual groups of workers have made comments on the specifics of these proposals, so we will not repeat them here, but the overarching theme of the effect on workloads is worth highlighting. Additionally the impact of budget cuts has not been properly evaluated in many areas. Risk assessments need to be carried out and remedial action undertaken to ensure the adverse effects on the workforce of the “double-whammy” of re-structuring and budget cuts are minimised.

  • Clarification is sought on the disaggregation, as we understand the budget for 16.44 posts is moving to CYP, Research and Resource. What will happen if jobs are not found in the new departments?

  • Is there any indication of how many people will have to move base and to where as part of the restructuring?

  • The Arts Service is currently in a review process independent of the restructuring. We are attending a meeting with David Lathrope next week and are unable to comment at this stage.

  • The Trade Unions have raised their concerns that Human Resources and Health and Safety have been centralised. We have been given assurances that there is no intention to change the allocation of personnel officers at the moment. The new department has such a wide range of occupational groups that we feel certain specialisms are needed e.g. Highways.

  • It is not known what impact on services and personnel future budgets will have. Buy back decisions have not been made for schools this year. It is not known what impact the proposed Lighting P.F.I. scheme could have on Highways.

  • Where staffing cuts have been made and/or workload increased we request that suitable Risk Assessment be carried out to include stress.

  • We would like to request a detailed breakdown of how many people are in the new structure and where they are based.

  • We would also request an Equality impact on the new structure.

Jenny Hogg / Selwyn Seymour
Joint Communities Convenors
on behalf of the joint trade union stewards committee

15 January 2007

Adult Social Care and Health: UNISON Response

We have received extensive views, emails, phone calls, steward discussion.
We also arranged three joint Consultation briefings for all staff both trade union members and non members, these venues covered North, Central and South.
Approx 120 plus staff attended these meetings.
The Project Manager Pete McGavin took questions, concerns views and opinions from the floor.
Each session ended with members providing feedback to the Trade Unions.

I have seen many of the reports /feedback members have sent into Pete McGavin, and I feel to repeat these comments will serve no purpose.

I therefore do not wish to go into detail, however I will compliment all members views in a brief statement of facts as they have been raised with the Trade Unions and also comments from a general Trade Union perspective.

Management Budget Savings:

· Yes it is true the financial problems due to lack of Government funding requires a fresh look at how we Commission and Provide Services.
· Money has already been saved, so how much?
· Unison would like to see a full breakdown of how many 1st, 2nd and 3rd Tier Management posts in ASC&H have been cut, offset with what appears to be some increase in 3rd Tier Management posts in “New Area’s”.
· Unison is also requesting a full breakdown of the current savings made through the vacancy control process/ staff underspend.
· We are also requesting an urgent and detailed update on the savings made within our department with the Absence Monitoring Process.
· Unison requests the ongoing departmental decision to employ a Consultant at £750.00 per day plus VAT, and its present cost to the department with over a year’s salary plus extension of contact until March 07, be reviewed .We would request that the department should be able to show this expenditure as “value for money” whilst our members loose there jobs. Do we not have excellent staff within the department who could have equally completed this work, or at the very least issued a fixed term contract to consultants on much more reasonable terms.

In light of some of the points I have just raised, and whilst waiting for the details of above requests we would wish to arrange urgent discussions with Senior Management regarding some of the proposals which are currently being considered.

As I believe some of the proposals will deplete the current structures without considerable care and accountability and may cause Budget Over Expenditure the like of which we encountered a few years ago (2003/2004)
From what Unison was led to understand at that time, the Budgets became over spent due to inconsistent and not enough joined up practice. Monitoring did not flow and had little coordination between, Managers/Services etc.
From members discussions and fears, we believe the removal of several Team Managers and over stretching Services Managers the management of budgets could once again come under pressure.
Over the past few years Budget monitoring has also become much more complex, and varied.
Therefore Unison believes staff reductions should be a matter for concern.

Bureaucracy / Over Management Of Procedures:

There is overwhelming agreement within all staffing areas, that present practices and procedures, presently require more Senior Management oversight than is necessary.
Qualified workers would welcome new measures to be put into place which speed up decisions, and there appear some areas (direct payments etc) where several staff groups are required to deal with a single case.
All staff feel a working party to investigate improved working practices would benefit both staff and the department.

However it does need noting that everyone has stated in the forums, this alone would not amount to a huge decrease in Team Management workload.

Reducing supervision of qualified staff raises concerns for Unison, as this theology appears only to be being suggested at the Adult Care Teams.

We agree with a very poignant and vital point raised at Boughton Pumping Station, that for the department to consider that Adults either under 60 or over 60, are less vulnerable than children in our opinion is not acceptable, and that due to the high increase of Adults with Mental Health and Learning Disabilities who live alone in isolated communities and with fewer services available, lowering the levels of supervision appears inequitable in line with other departments.
There is also an increase of POVA cases, and with the deep concern Unison has with Direct Payments where individuals are presently employing staff with no experience CRB checks etc, this is placing our SM/TM/SW under more pressure.

This I believe has also been raised at a National level.

We feel reducing Supervision would reduce case discussion between Team Managers and Qualified Workers, which could result in valuable oversight being missed.

This from a Trade Union Perspective tackles the broad view in relation to the central view of TM reduction.

Menbers points I can highlight in bullet form.

Concerns:

Consideration to agreeing (ring fencing) specialised posts within each team as a requirement eg- OT’s, ASW etc.
Supervision – Increased decision making could devolve to Un Qualified staff if the department does not address its current practices.
Qualified staff feel, TM involvement in casework to be vital.
New Localities and fewer TM’s could create fragmentation of service and supervision, with some workers having more opportunity to discuss than others.
What risk assessments have or will be done to change the present supervision policy.
Self allocation of work already exists in some areas, and especially in Hospital situations where maybe only one CCO/ SW on duty!
UNISON- has serious concerns regarding the allocation of difficult cases continuing to be taken on by non qualified staff, and although some experienced CCO’s may wish to undertake these duties, this may not be the case for all.
UNISON- has serious concerns that the department has not monitored the present situation of case work, to level of either SW/CCO/RO etc, and that there needs a fundamental work and employment ethic to be present in the proposed new structure.
UNISON –has concerns for its members, and that they will only get paid, what a contract says, and not the reality of work they are assigned to.
UNISON- believes this could lead to dissatisfaction, and at a time of huge change staff will require support from TMs.
UNISON- believes the department will need to consider Job Descriptions for most of the new posts within the proposed structure. Under the proposals Fair Pay may need to be addressed for CCO’s/ Reviewing Officers.
Concise and relevant JD’s required.
Goodwill of staff needs readdressing.
UNISON – also will expect Managers to address the workload of staff who it appears may well have worked above salary grade.
UNISON- strongly does not agree to diluting the Qualified Staffing requirements any further, and wishes the department to uphold a commitment to maintaining Training for ASW and SW.
UNISON- feels the creation of some posts has sort to undermine the skills of qualified workers, and is very mindful, of policies which mean reducing skilled staff, and asking staff on lower pay to take on more responsibility, and pay them much less, is not acceptable.
Concerns of specialist workers not being supervised by specialist management.
Concerns for loss of support and contact with appropriate mental health colleagues.
RO- views throughout County is spilt regarding changing roles, some prefer to cover all ACMT roles, others have specific contracts.
UNISON- would insist on appropriate support and extra training available.
Concerns over reorganisation that places all RO’s in one large team.
Concerns that the proposals will increase SM responsibility.
Concerns of the increase to SW, and what Risk assessment does the department suggest putting in place.
Where and how would there be an easy way to devolve budgets.
A concise and detailed report needs completing to assess the full function of the TM, as it was felt by the majority from the proposal the TM has been misunderstood, and miscalculated in its responsibilities.
UNISON welcomes the 2 year implementation period which it suggested in JCNP, but it would like to further suggest during this period, if other savings are found then no proposal should be concrete.
UNISON- requests the department continue to look at other ways of saving money rather than cutting jobs and services.
UNISON- requests full risk assessments to be completed before it restructures or places our staff / service users at risk.
Self Allocation – could pose huge problems with “who verifies” “who checks if work is picked up” “who monitors if all allocation is fair and equitable”, and should TMs be accountable under these proposals.
Move away if possible from the term “older people”.

Trade Union (UNISON) Expectations:

Full and ongoing meaningful consultation with the TU.
The setting up of Project Groups of staff, to consider individual service areas, eg SM/TM/ SW/CCO/RO etc.
Continue to look for other methods of budget savings instead of cutting Staff and Services.
Maintain the County Councils current commitment to NO COMPULSURY REDUNDANTICES
Commitment to VR in effected posts at risk.
Final Report with FAQ to be placed on the Big Issue
Transparency regarding full and detailed submission of all queries from staff.
Immediate Urgent request for extra funding/training to tackle the inconsistencies of Framework/ Pimms. It will not be possible for staff to engage in any of the new proposals without the Departments commitment to solve the many problems surrounding the IT packages we currently use. Up dating, and shortening some of the processes used, which at present do not join up to the Health Care IT processes. They appear to consume more of the TM/SW/CCO/RO time than should be required.
Changing its mind or direction when meaningful suggestions are put forward.
Staff need to be reassured that consultation means consultation, and not just a sound bite.

Report Compiled by Grace Perry from views and opinions expressed by members etc, and support from my colleagues within ACMT, Ged Talty and Steve Ainsbough.

Grace Perry
UNISON Convenor ASC&H
13th January 2007

12 January 2007

UNISON response to Resources restructuring Consultation

The following was sent to management on the afternoon of 12th January 2006.





Dear all,

UNISON has held many meetings with our members during the consultation period. We have gathered together the comments and questions about the structure below for submission in time for the revised deadline of 12 th January 2007 . There might be further comments and questions about the draft job descriptions and these will be submitting in time for the agreed deadline of the end of January 2007.

Comments and questions fall into three main categories:


  • Process

  • Job descriptions

  • The proposed structure and its impact on service delivery


They have been grouped by Division (Finance, HR, ICT and Property) and are set out below.

It is worth noting that the repeated comment we received is that the proposed generic job descriptions will make the Enabling difficult to achieve, and means that staff cannot readily see where their current work is to be done in the new structure. They are concerned that the generic job descriptions fail to recognise the great many specialist roles that are carried out.

Many members want clarification of the consultation process. What are the timescales? Who is/are responsible for feeding back the responses? And when? Is it to be done as one report back to all staff, or on an individual basis?

There are also questions about a couple of discrepancies between the number of post holders quoted in the consultation documents and those in the S188 notice for Finance:

Social Services Payments: Page 36 of the Finance & Trading Structure Consultation Document states the total of 16 staff, but the S188 schedule shows 17.
Audit: The consultation document shows 5 auditors at Sc5/6 and 2 at Sc3/6 giving a total of 7. The text (page 14) says that the proposal is to reduce the establishment by one audit manager. The organisation chart shows one Head of IA then 2 group managers, and again shows 7 auditors. However, the S188 schedule shows 11 auditors. Which is correct?

We intend to make all the comments and questions available on-line and it is our intention to publish the managerial response alongside, so that our members can be kept informed of progress.

Bob Watt
UNISON



FINANCE

1) Process & Job descriptions

Concerns have been expressed that this is “take over by the old Resources department” and that this may lead to staff from there having an unfair advantage when it comes to the Enabling process.

Members are concerned about who will sit on the Enabling panels and who will set the questions for any competitive interviews that will be necessary. Will there be a spread of managers from all the former departments to ensure that the process is applied fairly?

The Social Service payments section has been running with temporary staff (some since November 2003) and long term acting up (since 24.9.01, 18.3.02 and 1.7.02 in three instances) at supervisory level. They are naturally concerned that this length of time means that their current role should be seen as their substantive post for the purposes of the Enabling process.

Members in former Culture and Communities Accounts and Budget Section felt that it was difficult to comment without more detail. They felt that:
· Assumptions have not been stated
· The differences in service levels between former departmental support had not been stated.
· It is not clear how many and which vacant posts are “vacant vacancies or temporarily filled vacancies”.
· It is not clear about the externally funded posts.
· Job titles and grades don’t match and they wanted more detail.
· Business needs have not been challenged and customer expectations benchmarked.

2) The proposed structure and its impact on service delivery

Members are concerned that the brief given to managers when drawing up the structure was to find 10% cuts. Members are very worried that this will result in insufficient staff left to do the work given that some teams are already under pressure due to the number of temporary staff and the amount of acting up taking place in some departments. They are concerned that the structure is budget driven rather than reflecting the needs of the client departments.

There are major concerns that, if they are to move to a “core” level of service, this will be a significant drop from that currently offered. They would like to know:
· What happens to the work that they will no longer carry out and what are the risks of not doing it?
· Has there been any risk analysis?
· Who will explain the new service levels to our customers and manage their expectations?

There is general concern that the structure is top heavy and that the Resources part of the structure seems to be constructed with the current staff in mind whereas those coming in from former departments are losing posts.

There also major worries about whether the proposed pooled resource (with generic job descriptions) allows for the specialist knowledge required in some of the posts. Members would like to know how the department and authority will respond to projects requiring specialist knowledge or ensure business continuity in the event of an unforeseen crisis.

We had several comments about the impact of the proposed changes taking place at the same time as staff were trying to carry out year end procedures such as closing down accounts and budget planning.

We had many comments from particular teams and these are set out below.

a) Corporate Procurement:
The structure proposals in this area appear to contradict the Deloitte report recommendation that “The CPU should be more strategically focused as the centre of excellence for procurement across the Council”.

Communications posts: The proposed deletion of the Communications Post is seen to be contrary to the recommendations of the Deloitte Business Plan, that stated “Raising the profile and importance of good procurement will be critical not only to delivering potential savings by achieving compliance to corporate contracts, but also to running successful tendering projects”. The report also addressed the issue of “mistrust of the corporate procurement” that has an impact on the success of the procurement projects, as collaboration between services and CPU is not as positive as it could be.

The Corporate Communications team do not write the internet and intranet pages for a Division/Department because this task has been devolved. So if CPU want their pages written, then someone will have to be trained to do this and manage the site. Who is to do this if the Communications post is deleted? CPU staff have been advised that corporate duties are the first priority for the Corporate Communications team who cannot guarantee to get the CPU work done to CPU deadlines if more pressing corporate duties come first.

There is also recognition at a senior level that there is the need for a Communications Officer for Finance and given the source of the work that would be undertaken, it has been suggested that it could reside within the strategic services area of the department and thus be a resource for all divisions.

Creation of an extra Senior Procurement Post: Members are of the opinion that deletion of one of the Principal Procurement Officer posts will mean a reduction in strategic resource from the current organisation structure to deal with the procurement workload connected with contracting /advice activities. The general role of the Principal Purchasing Officer (Strategic Support) does not appear to differ significantly from the job roles currently undertaken by the Principal Purchasing Officers (Supplies and Services). The structure proposal contains no additional resource in this buying team of the CPU from the current structure, indeed there is a reduction in resource on the section of CPU that will be key in delivering savings targets.

The proposed down grading of one of the posts reduces the opportunity of NCC to be represented at a senior level in its dealings with suppliers, internal category managers and in its dealings with other local authorities.

The current roles of Principal Purchasing Officers (Supplies and Services) involves line managing the CPUs buying resource, dealing with collaborative procurement and provision of advice, guidance and support to buyers in departments with respect to the structure of their procurement. The contracting/advise section of the CPU of which these two officers take a lead role are key in delivering savings targets as required by the Council. The overall effect will be a reduction in the CPU resource which has a strong possibility of leading to failure in delivering the business plan and savings identified.

Members argue that the savings targets have much better chance of being achieved by having two principal officers (strategic support) working at a more strategic level. The current artificial barrier allocating work between the two principal officers on a Supplies and Services basis could be withdrawn. All major procurements should be classed as projects with the workload allocated on a caseload basis.

b) Accountancy:

As a result of Finance, HR, and IT transferring to Resources from departments there will inevitably be an increase in workload in budget monitoring requirements etc for the Resources Finance Team. This is work that would've been previously undertaken by departmental finance units. Will the necessary resources be transferred to reflect this?
For example, page 31 of the consultation document says that the team has been increased to support the transfer of buildingDIRECT and Design Group from the former Environment Department. Whilst this may be true to some extent, it appears that around 2 posts have been lost in the process (1 Accountant, 1 Finance Officer). There was a stated preference for the re-instatement of these posts.

Can you confirm that account has been taken of the complexity of the services involved for those dealing with trading accounts such as buildingDIRECT and Supplies? For example, buildingDIRECT as a real trading account (dealing with all departments and schools etc) and is seen as far more difficult to support than ”merely having a large budget to spend”. Page 6 of the consultation document claims "a reasonably balanced workload for posts at the same level". Some members are of the opinion that the distribution of workload between existing accountants is not particularly equitable at the moment.

c) Social Services payments section:

Members in this section are concerned that the Support and Payments Control Team seem to have their own special place already identified on the structure chart, and that this will lead them to have an advantage in the Enabling process.

They are also concerned that the unique role undertaken by the Fostering Team within Payments hasn’t been reflected in the structure.

They would like an explanation of the role of the Support Team and why these roles have been identified as being “specialist” or different. The Team Leader in Payments Control only supervises 3 staff, whilst two other Team Leaders in Payments supervise 5. Although they understand that due to Audit Requirement, Payments Control staff cannot input invoices, they suggest that the Team Leader could supervise additional staff who undertook general Finance Assistant duties. Will the Finance Assistants in the Support Team also undertake general Finance Assistant duties?

They want it recognised that Fostering Team Finance Assistants do not input invoices, travel claims or petty cashes in the same way as general Finance Assistants do, so they cannot be included into the calculation when looking at the number of invoices etc divided by the number of Finance Assistants.

They also felt that the following areas of the consultation document should be amended –
Pg 35 Reimbursement of petty cash claims – should be checking, processing and reimbursing petty cash imprests Payment to Foster Carers, Adopters etc
Pg 37 “Management” title in table should be Payments Manager, in order to be consistent with the rest of the document

d) Culture and Communities Accounts and Budget Section:

They wished to know why, if Resources Finance manager and below are doing the same generic roles as other departmental staff, this is it not shown under the other Service Heads?

Can you explain why are the accountant roles under the chief accountant post at different levels to the rest of the structure?

Looking at the new Communities Department structure, concern was expressed at the lack of a finance clerk as there are still going to be suspense and cyborg errors which will need to be cleared. Is this to be done Scale 6 staff? If so they do not think it most efficient use of resources.

There may need to be an opportunity for shadowing roles to encourage best practise and career progression but this must be fair and equitable.

Currently lots of really good quality finance systems training is done– if this is not done there will be more queries and risk of financial regulations not being followed. Who will do this role?
There are some excellent manuals of financial guidance – who will pull together a new world one, that matches the SLA?



HR

1) Process

Many members are concerned that the process is being addressed in the wrong order. The phrase “cart before the horse” was used several times. There is a clear perception that the service level agreement should be produced first so that the structure can be drawn up to deliver it. Members wanted a clear statement setting out which areas of work will no longer be done.

There were also comments about the lack of detail in the consultation regarding the HR administration functions.

Concern was expressed about whether we will be able to implement the new structure by April 2007 and the ability to design and provide certain services when the planning for services such as L&D commissioning, and sold services to schools would need to take place in the midst of restructuring.

As stated at the HR briefings, there needs to be support and risk assessments for HR staff as they support others through the restructuring while facing the same uncertainty themselves.

Many members wanted to know what their role would be in the enabling process, both as HR professionals and as staff subject to the process.

2) Job descriptions

The role descriptors provided lack detail and are not considered to be acceptable alternatives to properly worked up job descriptions. However, members wish to make the following comments:

· The ‘follow’ descriptor for Level 1 posts is extremely patronising.
· Level 3 posts need to incorporate reference to policy/strategy work and dealing with the impact of changes to case law and employment legislation. We would see the bulk of HR case work being dealt with at this level or below.
· We would question whether the references to schools performance and pupil safeguarding constitutes HR work. If this is the case then a full explanation of what this entails is required.
· For the level 4 posts an explanation of what the business manager – commissioning role constitutes, and how this differs from the wider Level 5 commissioning role.

They would also like answers to the following questions:

· Who will be the custodian of all policy work?
· Who will have an oversight of employment law developments?
· Who will maintain a work programme of policy work?
· Who will interface with the East Midlands LGA?

3) The proposed structure and its impact on service delivery

a) HR generally

As has been previously fed back from the HR consultation, there are concerns about the lack of consistency in the structure, the lack of clarity of function, and the workability of the proposed specialist and departmental teams. We will not reiterate these but expect that they will be addressed in your response.

Additional comments and questions have been received since then and these are set out below.

They would like a clear statement of the methodology used to determine the numbers of posts at each level and how the workload at each level was assessed. Again, they need to see an explicit statement on workload, in terms of what work is no longer to be done.

1.6 Vision of rationale (Consultation Document) – This appears to describe a two stage re-structuring, the full integration to be completed by April 08 where there would be no HR in departments. This would surely involve two lots of costs, and potentially another S188. The co-location described sounds to be similar to the ESC who under 1.9 of the document it states will remain in their current form until at least April 08. Does therefore the full integration mean the ESC and HR being co-located and re-structured again?

The document talks about ‘learning through work programme’ for professional accreditation, is this linked to the ‘leadership skills programme’?

In the proposed structures there are no Senior Personnel Officer posts described, but a new role of Service Manager has appeared, would this mean the current Principle Personnel Officers could be enabled to Service Manager posts which would then enable current Senior Personnel Officers to be enabled into Principle Personnel Officer posts?

There is a real concern that with less personnel staff that this will leave the managers to pick up work and issues they would not have picked up in the past – less personnel advice/support is going to be available which could lead to an increase in grievance and harassment cases. This will have the ultimate effect of calling on HR resources.

There appear to be anomalies in the proposed structures in relation to how many posts are required at each level and where is the rationale for the numbers?

There is a feeling that attendance management will suffer in the long term as there will be less personnel staff to deal with this.

The schools sold service – more detail is needed as to what support will be provided to schools in the future.

b) Strategic HR

Members are not clear on how strategic and operational priorities will be balanced, and have concerns about the capacity to do strategic work given the 25% reductions in staffing. They feel that there is a real danger that strategic work will be lost because HR staff will be reacting to short term operational matters.

They are also concerned about the heavy focus of strategic capacity at Service Head level. While they do not disagree that there is a need for a strategic lead at this level, they do have concerns that the various development and implementation elements of strategic work beyond the initial action plan needs to be built in robustly at all levels. For example, function level 3 at present does not mention strategic work.

In terms of allocating strategic work across teams, members are not convinced that ‘matrix management’ will work. Without proper co-ordination they feel that there is a danger that staff will end up with lots of managers asking them to do various pieces of work. How will individuals be enabled to manage their workloads if they are being pulled in all directions?

They also asked some specific questions:

· Where will support work to the corporate employee relations sit (for ICJF/SCJF)?
· Why is there a level 4/5 for H&S, but not for any other function?
· Why are there separate role descriptions for H&S but not for other specialist teams, such as L&D, JE and QA teams?
· Where does pay and rewards strategy work sit? Is this part of terms and conditions?

c) Counselling & Mediation Service

Under the proposed structure it is being suggested that the counselling service and the mediation service are merged and managed by one person, and that the part time counselling post is disestablished.

The demand for counselling continues to increase (and the results of job evaluation are likely to increase that demand). With the new stress management standards being introduced the team expect the demand for counselling to increase yet further.

With the Strategic Management Board and Cabinet having both set the HR community a target to reduce sickness absence as a priority over the next 2 years and it is reasonable to presume that the counselling service will play a big part in this. Managers require significant support in managing sickness absence and expect that the counselling service to assist with this.

In light of all this, it has been proposed that the Counselling/Mediation post should be alongside the Senior Nurse Advisor post at level 4 and managed by the Service Manager (Health and Safety). Concern has been expressed that it will not be possible for the Senior Nurse to manage the counselling service because of confidentiality issues. It has been pointed out to us that the post holder would not be able to carry out any of the counselling intakes or discuss cases and issues with the sessional counsellors as this would be breaking confidentiality and will be in breach of the British Association for Counselling and Psychotherapy’s Code of Ethics.

The new structure will reduce the level of in house Counselling. This means that the number of clients seen per week will reduce from 50 to 18 per week. This will therefore mean that the only way they can continue to maintain the service will be to rely on the sessional counsellors to provide the service, who are not employed by the Authority. If they pay the sessional counsellors at £20 per session this would cost an additional £29,440 per annum to provide the service at the existing level. Failure to do this would result in a huge waiting list.

The current counsellors provide a service outside of West Bridgford. If the Authority were to employ counsellors in the county they could expect to pay between £40 - £50 per session. Taking £45 as the average and based on the number of employees being seen outside of West Bridgford at the current time, this would cost the authority £765 per week. Failure to do this would mean that employees unable to travel to West Bridgford would be unable to access the service.

Another concern is that the Mediation manager is currently full time and operates the service just for Social Services, but the proposal is to offer the mediation service countywide. We welcome that proposal. However, the manager has the support of a part time admin assistant that is not shown in the proposed structure. We are at a loss to see how one person can be expected to do the job of 3 people and still maintain the same level of service, plus provide an even wider mediation service.



ICT

1) Process

Many members are still not clear how structure will work. Consultation has been patchy, for example in some areas it didn’t filter down beyond 4th tier.

Many felt unable to comment if they don’t know how it’s supposed to work. The issue of generic job descriptions has been raised repeatedly as members cannot see where their work goes and thus cannot say for sure if the structure will work.

Those coming in from departments are worried that will be disadvantaged because the structure seems to be based on central needs rather than client departments’ needs.

There are many comments about which job descriptions are to be used for the enabling process and the failure to take account of the many changes that have occurred in many cases since they were drawn up. This is the subject of separate correspondence between UNISON and the authority and will not be covered in this feedback.

2) Job descriptions

There are several comments about how the existing duties of those coming in from former client departments are being divided up so that they will face being ring fenced against several posts on a changed job basis rather than any on a comparable basis. There is a perception that those “already in Resources” will not have that problem.

Members were concerned that the SFIA tool seems to focus specifically on industry standards and a result doesn’t appear to address some of the softer skill sets that are the norm for job specs within NCC particularly when the role involves leading a team or managing a service area. This short fall doesn’t appear to have been addressed by the standard statements written in to NCC Job Descriptions. There is therefore a real concern that if not addressed now, the Job Descriptions could be approved and rubber stamped with these key skill missing and no way of testing for these softer skill at any interviews for existing or potential any new staff that join the authority after the restructuring/enabling process has been completed.

Members would like clear guidance on how the career grades scheme will operate within ICT. They have previously been used to describe posts which have a salary related progression based on experience/qualifications gained. However, the way some of the jobs in the new structure have been explained points more towards a career path, i.e. positions further up the structure which if vacated to provide an opportunity to compete for progression within the organisation. Which is to be the case?

Others have noted that the new jobs do not include a lot of the work they do currently. For example, while some operators support Lotus Notes and the Obtree system (Intranet/Internet sites) and all of the software that goes with it (including Oracle), this is not included in the new generic jobs. Members cannot see where Lotus Notes, Obtree or ServiceCenter Support are mentioned anywhere else, so who is going to be responsible for this?

Some members’ current job descriptions still contain details of the systems used when NCC had a mainframe. The replacement Unix systems do not form part of the new jobs and appear to have been handed over entirely to an external company who have been employed to manage the Unix systems. Our members were under the impression that their training was part of this to enable them to get up to speed with Unix and all that goes with it, but they have since been told that this is not the case and so consequently have had a huge part of their jobs has been outsourced.

The new job descriptions contain a lot of things relating to Network Operations, which is not something that those in department currently deal with or have any particular knowledge of. Why has this been included? There is concern that this will potentially disadvantage staff in the enabling process.

There were several questions and comments from EdIT:

• The job description for Support Install Engineer falls very short of setting out the work that is actually undertaken in schools. It is suspected that staff will be expected to carry on providing the same high level of support but without the recognition in the Job Description.
• Service Desk Engineer under Service Desk Team Leader (page 6 Customer Services Structure chart) is in “grey box” should this be “blue”? Is this post filled from the Resources pool or is it supposed to represent the 2 people who were appointed on 4th December 06?
• Service Desks Assistants Post [Reference 022 (1) – (4)]: The Job Purpose and Key Service Responsibilities of these 4 Job descriptions appear to be identical. The only slight difference is in the SFIA Levels and work activities. However these appear to be similar apart from Level 5 (022 - 4) which includes in its task description “Schedules the work of the help desk staff to meet agreed service levels”. This suggests it is a Team Leader role although this is not reflected in the Structure Chart Customer Services. Logically only one job description should apply to this post. If there needs to be more to accommodate career grades then some real differences in the post should be apparent. Is this to be the case, and if so when will this be addressed?
• Training & Support Officer Post [Reference 042 (1) and (2)]: The Job purpose and Key Service Responsibilities of these 2 Job descriptions appear to be identical. The only slight difference is in the SFIA Levels and work activities. Logically only one job description should apply to this post. Is this to be the case, and if so when will this be addressed?
• Some posts (Service Support Assistant & Service Support Assistant Financial - 030) which were amended on 7th December ‘06 do not appear to have any tasks incorporated as part of the SFIA framework. Are the SFIA tasks and work activities going to be added?
• Post of Service ICT Consultant (026): there are 2 separate Job descriptions, on one of them there is a (1) in the Post reference and the other is left blank. Which is the higher grade?

The proposed structure and its impact on service delivery

Proposed structure does not allow former SSD team to do what they used to do. They are concerned that the proposed structure narrows down their role, and does not reflect how they currently work and deliver the service.

Management Information Systems seems to have disappeared from the charts. On the original chart they were listed under Operational Services but members now feel that the most appropriate place would be in 'Projects and Resources'.

Members have a question about the post of Service Support Asst Resources (030) and the other post which has the added function of finance. Both job descriptions have SIFA framework details missing and only one of these posts is in new structure, but they have 2 job descriptions, so where does one of the posts fit in new structure?

In the Proposed New Structure document on page 12 fifth paragraph down it quotes an example which states “there will be six Service Desk Engineer in the Customer Services Group”. However in the table on that page the post column lists 5 posts. What is the correct number of posts?

It is proposed that the Systems security and access team are joined with Help Desk. How do their roles fit into this structure? Only one line in their new job description relates to their team. Where has their work gone and who is going to do it?

Members have a question about the Resource Pool. The consultation document doesn’t provide any detail on how the pool will work and how staff will benefit from working within a resource pool environment when it comes down to their personal development and the opportunity to gain experience in different areas of work to those they currently reside in. Who’s responsible for recruitment and staff development?

Some concerns have been expressed that separating spec and installs under two separate legs of the structure could prove detrimental. Customers using both services have seen a marked improvement in the service particularly in terms of ownership when both disciplines came under one area.

How many Service Support Assistants are there as references differ:
• Consultation document, structure chart = 5
• Job descriptions provided by management state 7 on the summary and Finance (2)/Admin (4) on the actual job descriptions

Service Support Assistant (Admin) for ICT Services appears light bearing in mind that the job purpose is to provide support across the service. Elements of the job description seem to indicate the resource is more akin to the Customer Services strand. If the former is the case, how will the different disciplines access this resource?

Depending on the response to this question, members may need to put forward some suggestions for additional tasks on the Service Support Assistant job descriptions. Will there be a response in time for them to meet the deadline for job descriptions consultation on 31st January 2007?

‘Framework Roadmap’ is listed as one of many projects under one of the Programme Managers in Projects and Resources, but with no obvious team structure beneath that post to support it. Major features of the current work, which are diffcult to locate in the new structure are:
• Technical expertise in the features of the FW software combined with in depth knowledge of departmental requirements – allowing advice to business leads on how best to build new processes. The level of skill and experience that allows you to distinguish between what a customer wants and what they actually need, and to convince them of that
• Testing new releases – testing and understanding new features and regression testing to ensure problems do not occur in the live system
• Release management – raising RFCs, testing and accurately implementing changes in the live environment
The Social Services Team has not yet begun to focus on incorporating all of the bespoke adult finance systems (SOCS,LABS,Abacus,Paradox HC etc..) into Framework. This promises to be a massive project and they cannot identify who will actually get this work done in the new structure

Operations Support are concerned that their current structure has an Operations Support Manager, 2 Senior Operations Support Analysts, 2 Senior Operators, 2 Operators and a scheduler - all on different grades. The new structure has a Team Leader, 2 Operations Engineers and then 4 Operations Engineers. If the current Operations Support Manager is to be in the Team Leader position then they have lost a post. Is this the case?



PROPERTY

Comments and questions are mainly about the proposed structure and its impact on service delivery. Comments on Job Descriptions are to follow.

The main area of concern is the integration of those coming in from former client departments who are unsure of their roles and positions in the new department.

We have been asked why the new CYP Department is apparently setting up a property section as well as transferring property staff to Resources? The structure charts for CYP show a Land and Property Manager in the Access to Services/School Provision & Planning section. Members are concerned that this is potentially wasteful duplication. If the team in CYP is not a duplication but the result of disaggregating roles, will those due to be transferred be ring fenced against both sets of jobs?

Another disaggregation issue is the post currently dealing with “furniture and equipment” and with “P.E Maintenance”. The budget for P.E. is approximately £100K p.a. and it is understood that this is to go to buildingDIRECT. This is approximately one-third of the role. Will the remaining two-thirds role be expanded to cover all Capital Projects Builds, not just schools as at the moment?

We have had concerns expressed about the future of the switchboard team at County Hall. They have reduced from 11 to 3 over the past few years and concerned about their future with the creation of the contact centre. Can you advise about their position in the restructuring?

There are three concerns that have been raised about the proposed buildingDIRECT structure. The first is with regard to the proposed structure in respect of Service Agreement Administrator Lead 0.33 hour post (scale 4). This post equates to 12 hours per week in a supervisory role over the Service Agreement Administrator who is contracted whole time (scale 3). The Service Agreement Administrator and Mechanical Engineer (Service Agreements) compliment the team in the capacity of administration and technical roles to provide the procurement and service delivery of Service Agreements to customers/clients. It is felt that there is a need for support to cover the workload of these posts rather than have a part time supervisory role in the team.

The second concern relates to the supervision of the admin team and is being addressed via local negotiations.

The third concern is the proposal to change the role of the multi-trade supervisors. This has been taken up by UCATT as those concerned are currently Craft Workers. UNISON makes no comment on this proposal.